Job Description

We are looking for a motivated individual to join our Governance Team.This is an exciting opportunity to work within a strong and supportive team and to undertake a key role in supporting our senior Board committees.Main duties of the jobThe Assistant Corporate Secretary is a key member of the Governance Team and is responsible for providing professional secretarial support for our high-profile committees and groups at BSW ICB and system levels. This involves

• the planning and delivery of successful and efficient Board committees and similarly high-level meetings;
• liaison with relevant Directors and Chairs; developing annual committee business plans / forward agendas;
• monitoring and contributing to the maintenance of the organisation's register of interests and advising meeting Chairs re the management of conflicts of interest;
• ensuring committees' / groups' compliance with the organisation's Constitution, Standing Orders, and Scheme of Reservations and Delegations;
• providing advice and support for committee members regarding the discharge of their duties;
• facilitating the conduct of meetings including preparation of Chair's briefings, meeting etiquette

The successful applicant will be able to demonstrate an understanding of the principles of good governance, and will have experience of supporting senior committees, both as a secretary and governance adviser.About usThe Bath and North East Somerset, Swindon and Wiltshire Integrated Care Board (ICB) is a statutory body which brings together NHS organisations with local authorities and other partners to work to improve population health and establish shared strategic priorities. The ICB oversees how money is spent and makes sure that health services work well and are of high quality. It brings together hospitals, primary care, local councils, hospices, voluntary community, and social enterprise (VCSE) organisations and Health watch partners in our local places: Bath and North East Somerset, Swindon and Wiltshire.Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorshipDate posted21 February 2025Pay schemeAgenda for changeBandBand 6Salaryxc2xa337,338 to xc2xa344,962 a year per annum pro rataContractPermanentWorking patternPart-timeReference number983-ICB-7173KB-BJob locationsBSW ICB - Jenner HouseChippenhamSN15 1GGJob descriptionJob responsibilitiesReporting to the Corporate Secretary, the Assistant Corporate Secretary will be responsible for:

• Providing and managing an all-round secretariat service for Board level and system governance and assurance committees;
• Ensuring that committees and groups conduct their business within the framework set by the organisations Constitution, Standing Orders, Scheme of Reservations and Delegations, and relevant Terms of Reference (ToR);
• Supporting the Corporate Secretary and the governance team in championing effective corporate governance and ensuring sound arrangements are in place;
• Supporting the Associate Director of Governance, Compliance and Risk and the Corporate Secretary in the preparation and production of corporate and meeting reports, and presentation materials as required;
• Supporting the effective management of the organisations Declarations of Interest process, and contributing to the maintenance of the organisations register of interests and register of gifts / hospitality, to ensure that these are accurate and up-to-date (incl. for audit purposes, or for inspection on request)
• Supporting the Corporate Secretary in developing and maintaining the Governance Teams work plan;
• Assist with research regarding best practice elsewhere to inform governance arrangements locally.

Please see for full details. Job descriptionJob responsibilitiesReporting to the Corporate Secretary, the Assistant Corporate Secretary will be responsible for:

• Providing and managing an all-round secretariat service for Board level and system governance and assurance committees;
• Ensuring that committees and groups conduct their business within the framework set by the organisations Constitution, Standing Orders, Scheme of Reservations and Delegations, and relevant Terms of Reference (ToR);
• Supporting the Corporate Secretary and the governance team in championing effective corporate governance and ensuring sound arrangements are in place;
• Supporting the Associate Director of Governance, Compliance and Risk and the Corporate Secretary in the preparation and production of corporate and meeting reports, and presentation materials as required;
• Supporting the effective management of the organisations Declarations of Interest process, and contributing to the maintenance of the organisations register of interests and register of gifts / hospitality, to ensure that these are accurate and up-to-date (incl. for audit purposes, or for inspection on request)
• Supporting the Corporate Secretary in developing and maintaining the Governance Teams work plan;
• Assist with research regarding best practice elsewhere to inform governance arrangements locally.

Please see for full details.Person SpecificationKnowledge, Training and ExperienceEssential

• Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
• Knowledge of administrative procedures, project management or information analysis
• A good understanding of good governance principles
• Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support

Desirable

• A good understanding of the health and social care environment and roles and responsibilities within it

Communication SkillsEssential

• Clear communicator with excellent report writing and presentation skills, capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences
• Ability to pull together comprehensive draft reports, data and letters.
• Skills for nurturing key relationships and maintaining networks

Desirable

• Skills for communication on complex matters and difficult situations, requiring persuasion and influence
• Negotiating, networking and persuasive skills

AnalyticalEssential

• Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend an appropriate course of action to address the issues
• Problem solving skills and ability to respond to sudden unexpected demands
• Attention to detail combined with the ability to extract key messages from complex analysis
• Independent thinker with demonstrated good judgement, problem-solving and analytical skills
• Excellent time management skills with the ability to re-prioritise
• Takes decisions on difficult and contentious issues where they may be a number of courses of action.

Desirable

• Strategic thinking - ability to anticipate

Management SkillsEssential

• Ability to prioritise, schedule and coordinate own activity to ensure deadlines are met whilst business processes remain effective and efficient

Planning skillsEssential

• Competent planner

Desirable

• Skills for project management

Person SpecificationKnowledge, Training and ExperienceEssential

• Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
• Knowledge of administrative procedures, project management or information analysis
• A good understanding of good governance principles
• Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support

Desirable

• A good understanding of the health and social care environment and roles and responsibilities within it

Communication SkillsEssential

• Clear communicator with excellent report writing and presentation skills, capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences
• Ability to pull together comprehensive draft reports, data and letters.
• Skills for nurturing key relationships and maintaining networks

Desirable

• Skills for communication on complex matters and difficult situations, requiring persuasion and influence
• Negotiating, networking and persuasive skills

AnalyticalEssential

• Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend an appropriate course of action to address the issues
• Problem solving skills and ability to respond to sudden unexpected demands
• Attention to detail combined with the ability to extract key messages from complex analysis
• Independent thinker with demonstrated good judgement, problem-solving and analytical skills
• Excellent time management skills with the ability to re-prioritise
• Takes decisions on difficult and contentious issues where they may be a number of courses of action.

Desirable

• Strategic thinking - ability to anticipate

Management SkillsEssential

• Ability to prioritise, schedule and coordinate own activity to ensure deadlines are met whilst business processes remain effective and efficient

Planning skillsEssential

• Competent planner

Desirable

• Skills for project management

NHS