Job Description

Company Description

At AECOM, we\xe2\x80\x99re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it\xe2\x80\x99s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We\xe2\x80\x99re one global team \xe2\x80\x93 47,000 strong \xe2\x80\x93 driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you\xe2\x80\x99re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion \xe2\x80\x93 a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.



AECOM\xe2\x80\x98s B+P UK&I pursuits team leads and manages B+P\xe2\x80\x99s largest and most strategic tender submissions across its established markets (mostly tenders between $250K and $5M). Bringing together strategy, positioning, bid management, co-ordination, writing, visualisation, training and knowledge professionals \xe2\x80\x93 and through a culture of collaboration and sharing. The B+P UK&I pursuits team creates a focus for strategic pursuits and promotes the use of AECOM\xe2\x80\x99s bid processes and tools to enable capture managers/bid directors to pursue and control bronze classified opportunities themselves, where a go/no-go has deemed appropriate. The B+P UK&I pursuits team\xe2\x80\x99s role is to: prepare and respond to the prospect pipeline; drive strategy, oversee positioning activities, manage and lead the creation and production of winning submissions; and drive bidding improvements and best practice across all sectors within the UK and Ireland.

The assistant bid manager will generally support the bid manager leading the opportunity, having read and understood the client requirements. They will devise draft bid programmes, co-ordinate inputs from subject matter experts and track progress against tasks and individuals for reporting to the bid manager.

The assistant bid manager will work collaboratively with the bid manager, capture manager/bid director, technical leads, identified members of the bid team, operational colleagues, writers (where appropriate) and graphics team.

Aside from supporting bids, the role requires pro-active engagement in ad hoc tasks around general bidding best practice, including but not limited to collaborating with the knowledge management team to record our model responses and valuable information; interact with graphic designers to support on ad hoc and simple graphics requirements. These tasks will support the B+P UK&I pursuits team and the major pursuits team to develop processes, tools and excellence guides around bidding.

Role Responsibilities:

• Review tender documents and support in gathering proposal information to create winning responses.
• Review existing content where relevant and provide the bid manager with the appropriate information.
• Prepare templates, CVs, case studies and occasionally storyboards; chase content contributors as required.
• Co-ordinate the preparation of identified expression of interests, pre-qualification questionnaires and proposals.
• Co-ordinate with other geographies in the collation of information for bids that are led outside of the UK&I
• Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline.
• Implement a best practice approach and promote the use of AECOM\xe2\x80\x99s bidding processes and tools to enable capture managers/bid directors to pursue bronze classified opportunities themselves, where a go/no-go has deemed appropriate.
• Provide the information manager with submitted proposals to aid the breakdown of model answers for a library of pre-written proposal content, where required.
• Assist in the preparation of presentations for specific pursuits.
• Identify and share lessons learned with the wider bid team to help drive the continuous improvement of the bidding process and tools.
• Supports the team in ad hoc activities to develop our bidding excellence.
• Pro-actively identifies improvement areas in our activities and shares these with the B+P UK&I pursuits team, working to resolve/improve issues as directed.
• Supporting sector bid manager with the management of their sector pipelines to ensure opportunities are recorded, pursued and maximised to support fee conversion and assisting Middle East sector bid manager with the monthly lessons learned analysis in order to drive continuous improvement in our process and bidding efforts.

Qualifications

Minimum requirements:

• Previous experience in assisting bid management in similar market sectors/industry, with evidence of supporting significant/strategic bids within the UK and Ireland (Middle East experience would also be beneficial).
• Excellent verbal and written communication skills along with experience of coordinating multi-disciplinary proposals of a high strategic value.
• An eye for detail, not accepting second best and taking personal pride and responsibility for all aspects within their control.
• A flexible approach to supporting bids and business development activities across the UK and Ireland.
• The ability to work professionally and collaboratively and build credibility with senior colleagues.
• The ability to work collaboratively with internal clients and to tactfully, but effectively chase others for contributions as needed.
• A methodical approach to assisting in the administration and production of bids.
• The ability to work positively under pressure and deliver quality output to deadlines.
• The drive to improve and adhere to processes / systems and the motivation to contribute to and support bid teams.
• An experienced and efficient multi-tasker.

Technical skills:

• Proficiency in Microsoft Word, Excel and PowerPoint, Microsoft Teams.
• A working knowledge of Adobe InDesign.
• Desirable: APMP certification.

Additional Information

About AECOM

AECOM is the world\xe2\x80\x99s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle \xe2\x80\x93 from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you\xe2\x80\x99re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion \xe2\x80\x93 a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We\xe2\x80\x99re the world\xe2\x80\x99s trusted global infrastructure firm, and we\xe2\x80\x99re in this together \xe2\x80\x93 your growth and success are ours too.

Join us, and you\xe2\x80\x99ll get all the benefits of being a part of a global, publicly traded firm \xe2\x80\x93 access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person\xe2\x80\x99s potential, and we\xe2\x80\x99ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

AECOM