Job Description

We are the world\xe2\x80\x99s largest university press. We have both a worldwide reach and a personal understanding of local needs, partnering on the ground to adapt publications and resources to meet the individual needs of communities, societies, and countries. We partner with researchers, educators, and technology partners to stay ahead of the changing ways people around the world are accessing and sharing knowledge. With a presence in more than 50 countries and millions of customers around the world, an idea launched at OUP can have global impact.

About the Role

We are seeking an experienced Asset Management Data professional to join our vibrant Publishing and Content Operations team. You will be responsible for creating, designing, and implementing a suite of operational reports from OUP\xe2\x80\x99s core systems (for example SAP, Atlas, DAM, Soutron and CALM) to support the Asset Management Specialists to carry out efficiently their lifecycle management and other core processes. You will support the team, through systems data to provide effective governance and efficiencies for all physical and digital assets across the Press. This role will also provide support to the team\xe2\x80\x99s management of business stakeholders and third-party service providers, by providing evidence-based data and high-level Visio workflows. You will support the design and implementation of processes related to all aspects of physical and digital Asset Management. You will also be in charge of supporting the Head of Asset Management and the Asset Management Analyst across department projects and communications, including presentations and messaging on external websites, internal social media, and shared sites.

Key responsibilities in this role will include:

• Responsible for running and maintaining the operational reports that are used by the Asset Management teams to monitor governance.
• Collating data for the teams to review department output, and manage all elements of asset lifecycle reporting, including the disposal of content that is no longer required by the teams via resale or charitable donations, as appropriate.
• Supporting the Asset Management teams to capture workflows and to create, review and maintain department procedures and policies. Using standard methods across the teams to visualize, write, and appropriately store definitive documentation, ensuring easy access.
• Managing the regular user data and delivery reports that are supplied by third-party service providers. Combining supplier data accurately to OUP metadata and financials, to assist the teams with subscription and membership analysis and support the Asset Management supplier management conversations.
• Assisting the Asset Management Analyst with the transition of new acquisition data into existing systems as well as the transition of existing data to appropriate new solutions, as required.
• Coordinating UAT tests and writing scripts that can be used by the technical and end-user testers. Assisting with user change impacts relating to the implementation and roll-out of new data management solutions, features, or processes. Using clear, comprehensive, effective, and accurate reporting and visualization to assist with documenting new processes or implementing training.
• Assisting with the preparation of appropriate communications both for internal and external stakeholders by creating messaging that promotes asset accessibility and maximizes asset governance awareness.
• Assisting with the documentation, data, reporting requirements, and process design across Asset Management initiatives. Setting up project meetings and efficiently documenting and tracking action points.

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

About You

To be successful in this role, you will ideally have:

Essential:

• Intermediate level of experience with Excel and other data management tools \xe2\x80\x93 (such as Monarch and Alteryx)
• Experience working with data and creating process workflow documentation \xe2\x80\x93 (using Visio)
• Knowledge of content metadata and related considerations.
• Strong collaboration skills.
• Strong organizational, problem-solving, and time-management abilities.
• Effective communication skills, building positive stakeholder relationships.
• Strong team player, confident working under own initiative.
• Confident working with technology and learning new systems/features.
• Open to and confident in championing change.
• Capable and considerate in supporting users with processes and systems.

Desirable:

• Knowledge of Library, Archiving and Digital Asset Management systems and reporting tools.
• Experience of involvement in successful projects or change initiatives.
• Experience of communicating information to engage both expert and non-expert audiences.
• Experience working with data, processing documentation and communications

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days\xe2\x80\x99 holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

Please see our Rewards and Recognition page for more information.

Queries

Please contact with any queries relating to this role.

Please note this advert may be removed before the advertised end date, so we encourage you to apply as soon as possible.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Oxford University Press