Job Description

PRINCIPAL ACCOUNTABILITIES ACCOUNTS PAYABLE Ensuring all invoices are correctly posted in a timely basis to the General Ledger via Oracle. Resolving supplier queries as required via email and telephone. Manage all aspects of creditor payments for suppliers, including purchase order details agree with the invoice in respect of description and quantities received, invoice address is correct, prices on the invoices concur with the order, invoice calculations are correct, correct coding of purchase orders, matching invoices to orders, ensuring invoices are appropriately authorised by the relevant budget holder, and releasing the invoice for payment. Reviewing systems and processes for effectiveness and where necessary training users within the Trust; Liaise with NHS Shared Business Services (NHS SBS) on a daily basis for invoice and payment queries.

Assist with the quarterly agreement of balances exercise for payables; FINANCIAL ACCOUNTING To support the Financial Accounting team where demands of the service required. Calculate and prepare month end adjustments for processing in ledgers in line with month end deadlines. Analyse complex financial information through interrogation of the general ledger and other ledgers, downloading such information into spreadsheets to assist with reconciliation. TREASURY To update the daily cashbook of the trust, ensuring it reconciles to the bank.

To process manual payments. Analyse financial payments & receipts to identify errors & discrepancies and investigate findings. Communicate with other departments both clinical and non-clinical, asking the appropriate questions to facilitate the accurate recording of banking transactions. Management Accounts Assist to maintain spreadsheet of all budget virements actioned during the financial year Reconcile payroll data to the relevant budget Correct payroll coding and input to the financial systems Assist with monthly accrual and prepayment journals and supporting working papers Use financial systems to identify all transactions against the accounts Process by journal any corrections between accounts having gained appropriate authorisation Run daily reports during month to update reports Income Assisting with the raising of sales invoices from debtor notifications submitted from various departments including Private Patients, Insurance companies and other NHS organisations.

To ensure that all queries on Private Patients and NCA billing are dealt with correctly and on a timely basis. Maintain a good relationship with the Private Patients Manager and team to ensure prompt collection of the relevant information to ensure accurate and timeline invoicing for private patients OTHER Assist in the audit of procedures and systems used within the team, proposing and implementing changes to improve efficiency and quality Check own work for accuracy and ensure any necessary adjustments are entered into the relevant financial system. Any other duties appropriate to the post as required by the Financial Accountant including provision of cover for other posts within the Finance team if required. PROFESSIONAL Contribute to the production and regular updating of written policies and procedures for all aspects of work undertaken on a regular basis by the Financial Accounts function.

Ensure that data is held in compliance with the Trusts Information Governance Framework. Manage own workload and time, organising and prioritising work in order of urgency and relevance. The role requires long periods of concentration which can be interrupted with urgent requests from colleagues, clinicians and operational managers, which are dealt with efficiently and effectively before continuing with previous tasks. Network with colleagues regionally and nationally.

QUALITY Contribute to in depth training for all members of the department and senior managers and clinicians throughout the Trust as required on all aspects of Financial Accounting Keep abreast of technical developments to ensure use of the most efficient and effective tools and software available for recording, monitoring and reporting. Active involvement with Future Focussed Finance and commitment to Finance Skills Development (FSD). Commitment to finance training of non-finance staff across the Trust.