Job Description

AJ Chambers is partnered with a Top 150 National Law Firm recruiting for a Legal Secretary in the Spalding office.You will work in the Agriculture Property team, working alongside 10 Secretaries, supporting circa. 27 Fee Earners.The role:xc2xb7 Provide the team with typing, secretarial and administrative support.xc2xb7 Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.xc2xb7 Assist with digital dictation and administrative support across the company in line with the company's workflow ethic.xc2xb7 Transcribe and prepare all correspondence and documents through audiotyping and word processing, using company precedents where appropriate;xc2xb7 Operate case management system including storing documents electronically - organising and attaching to relevant matters.xc2xb7 Familiarity with all relevant computer packages including, but not limited to: pdf docs, document conversion and tracked changes.xc2xb7 Deal with administrative routines as required to include scanning, faxing printing and photocopying.xc2xb7 Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.xc2xb7 Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:xc2xb7 Meets clients' needs and ensure they are kept advised as necessary.xc2xb7 Manage incoming and outgoing mail in all mediums i.e. Post, dx, emails and fax transmissions.xc2xb7 Make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.xc2xb7 Monitoring compliance and lexcel requirements.xc2xb7 Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the company's standards for client care.xc2xb7 Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.xc2xb7 Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.xc2xb7 Ensure the confidentiality of all the company's and clients' information.xc2xb7 Appreciation of legal procedures and company protocols.xc2xb7 Any other reasonable requests from fee earners and/or manager.Skills and experience:xc2xb7 Experience as a legal secretary/secretary, including the use of a digital dictation tool.xc2xb7 Computer literacy, with strong working knowledge of Microsoft office.xc2xb7 A typing speed of at least 65 wpm/90% accuracy.xc2xb7 Excellent attention to detail, including spelling and punctuation.xc2xb7 An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.xc2xb7 An ability to organise own work effectively and plan well to meet required deadlines.xc2xb7 Evidence of a problem solving can-do attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners' work.If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.

AJ Chambers