Job Description

Discovery is at the centre of everything we do. Wherever you find us around the world, if you can think of a product, you can probably find it in our stores. We are part of the TJX Family which includes TK Maxx, and Homesense in Europe and the UK and across the rest of the world you will find us as TJ Maxx, Marshalls, HomeGoods, Sierra and Winners.With variety comes plenty of surprises-our environment is ever-changing, and that\'s just how we like it. Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. Are you ready to Discover Different?

Job Summary

Working alongside the Group Administrator to provide a continuous finance and administration service to the Brand & Marketing Department. Responsible for coordinating and processing European Brand & Marketing budget spend. Working with several stakeholders in tandem across Campaign Marketing, Country Marketing, Creative, PR, Social and Media teams, amongst others.

Key Responsibilities

• Process regular AVP expense claims, loading receipts and completing online claim forms, in line with the Travel and Expense Policy
• Support all new Associate inductions to the Brand & Marketing department, creating and managing induction meet & greets and supporting hirer to ensure equipment and system logins are in place before the associate\'s start date
• Update and maintain a comprehensive source of information and document library for new starters
• Provide continuous, prompt, and efficient purchase order (PO) process, including raising POs on Oracle and iProcurement systems, amending and receipting as required
• Monthly reconciliation of POs including receipting and highlighting any gaps
• Year-end reconciliation of POs ensuring relevant PO closures are completed within the Financial Year
• Provide continuous, prompt, and efficient gift card process to ensure gift cards are loaded accurately and on a timely basis, to support events, competitions, product loans and other activities
• Advocate for and adhere to the Purchase Order and Gift Card processes
• Cover for fellow Administrator when absent or on leave, to ensure continuous service to the Department
• Be the subject matter expert for all marketing finance processes and templates
• Ensure prompt coordination of postal requirements such as booking couriers or special deliveries
• Assist with ad hoc general administrative service to members of the Brand & Marketing management team, to including assistance with internal room bookings for large meetings, including refreshments and equipment
• Build good relationships and liaise with other assistants and administrators within TJX Europe, sharing best practices

Key Skills, Knowledge & Experience

• Proven experience of procurement systems and purchase order management packages.
• Proven experience of working as a team administrator in a fast-paced environment, supporting multiple people.

• Process driven, well organised, able to prioritise multiple tasks without losing attention to detail or accuracy.

• Comfortable working as part of a team or on own initiative.

• Fluent in English
• Proficient in Microsoft Word and Excel.
• Strong interpersonal skills - relationship building, team working.

Core Behaviours

Acts with integrity

• Takes full accountability for their actions and those of their team
• Role models the company values
• Faces adversity head on
• Challenges the status quo
• Respects and values opinions from diverse populations

Leads with Vision

• Drives initiatives that result in clear gains for the company
• Ensures that the vision is shared and engages everyone
• Initiates change
• A visible and credible player
• Stands firm when necessary, manages conflict.

Delivers Results

• Proactively removes obstacles
• Takes calculated risks
• Places top priority on results, is bottom-line oriented
• Strives to make continuous improvements
• Is flexible. Takes on board new ways of thinking.

Knows the Business

• Understands the company\'s culture and how to navigate through it
• Understands other areas of the business and their impact on each other
• Is passionate about enhancing customer service
• Engages and inspires others to deliver the appropriate customer service

Builds Effective Teams

• Partners effectively with other areas of the business
• Creates high performing teams
• Values each person\'s contribution
• Creates teams of individuals with complementary skills

Listens and Communicates

• Identifies and addresses obstacles that may impact on communication with others
• Demonstrates strong listening skills
• Seeks and provides feedback on own and different business areas
• Communicates effectively in group situations

Thinks Strategically

• Takes a broad view of problems by looking at all options and opportunities
• Links own strategy to the organisational strategy
• Proactively reviews trends and patterns to develop strategy
• Looks to lessons from the past when considering the future
• Is comfortable dealing with complex concepts

At TK Maxx there\'s so much potential to discover something new. A new day means new merchandise, and a fresh chance to reinvent retail. Discover Different means that we want you to bring your whole self and your sense of style to work with you every day-just as Associates do throughout the entire TJX family, which includes Marshalls, HomeGoods, Sierra, and Homesense.

We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation.

TK Maxx