Job Description

Band 3 Administrator required for a large public sector organisation based through the Belfast Trust.

Location: Belfast City Hospital OR Musgrave Hospital OR Knockbracken Healthcare park

Pay Per Hour: \xc2\xa311.11

Full Time / Part Time: Full Time

JOB SUMMARY/MAIN PURPOSE:

The post-holder will be required to provide an efficient and effective administrative support service to include data processing and record management. In some roles this may also include the accurate transcription of communications from audio tape and minute taking. The post-holder may also be the first point of contact for members of the public making enquiries both in person and by telephone.

MAIN DUTIES / RESPONSIBILITIES

For each of the following, the postholder will;

• Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail, personally dealing with routine items, provision of typing and admin support to senior staff.
• Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
• Deal with incoming/outgoing mail and ensure that mail is distributed and redirected appropriately to relevant staff and in a timely manner.
• Arrange and attend meetings, taking minutes, typing and distribution of same.
• Transcription of communications from audio tapes as required.
• Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure.
• Assist in the production/collation of statistics, as required.
• Participate in quality assurance exercises.
• Participate in the development of local policies and procedures, as appropriate.
• Participate in cash handling duties as and when required.
• Maintain adequate supplies of stock and stationery, as required.
• Ensure that work for which responsible is processed in a timely manner in accordance with agreed performance standards.
• Establish, maintain and develop close working relationships with managers and staff at all levels throughout the Trust and interact effectively with members of the public as required.
• Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.
• Prioritise workload in accordance with expected outcomes.
• Provide cover for staff during periods of sick/annual leave, as required.
• Such other duties as appropriate.

ESSENTIAL CRITERIA

• 4 GCSEs at Grades A-C / 9-4 to include English Language or equivalent qualification and one year\'s administrative experience.

OR

NVQ Level II in Administration and one year\'s administrative experience.

OR

A minimum of two year\'s administrative experience.

• Experience of minute taking (applicable only to those posts with minute taking duties).

AND

• Highly proficient in the use of Microsoft 365 functionality to include Teams, Excel, Outlook, Word and PowerPoint

#INDPUBSEC23

If you are interested and available for this position, please upload your CV to the link or contact Rhianna Mooney.

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between \xc2\xa318 - \xc2\xa333 depending on clearance level.

Staffline