Job Description

About Us

West Sussex County Council is a diverse organisation that provides services to more than 850,000 residents. If you are thinking why join West Sussex there is a supportive culture that is second to none. Employees are genuinely valued, respected and there is an emphasis on work life balance. This role is based in our Chichester office 4 days a week and 1 day a week you will be required to cover in other offices in the county e.g. Horsham. Hybrid working arrangements can also be considered.

About The Job

Salary: \xc2\xa324,294 to \xc2\xa324,702 per annum
Working Pattern: Full time, 37 hours per week
Contract Length: Permanent
Location: County Hall, Chichester

\xe2\x9c\x85Are you passionate about providing quality administrative support?

\xe2\x9c\x85Do you want to #BeTheDifference?

\xe2\x9c\x85Are you a team player?

We are looking for a self-motivated, collaborative Administrator (known internally as Embedded Co-ordinator) to join our welcoming and supportive Adult Services. If you are a detail-orientated and proactive individual who can handle multiple tasks with ease then you may be the person we are looking for.

This role provides essential support to take the administration tasks away from our busy professionals across the service so they can focus on making a positive difference in people\'s lives.

To succeed in this role you need to be confident in using IT packages especially Microsoft Excel, Word and Outlook. Experience in the use of SharePoint would be an advantage. To support communication across different teams; experience in using Skype and Microsoft Teams is helpful. This is a role where you\'ll have the chance to really exercise your strength in administration through tasks such as diary management, correspondence via email and letters, organisation and communicating effectively. You will need to be able to work with discretion and confidential information and have the ability to meet deadlines.

If you thrive on a fast-paced administration role with varied competing demands and deadlines, then we would welcome an application from you.

Experience and Skills

Key Skills (these are the short listing criteria):

1. Able to organise and manage self in order to meet deadlines, be self-aware and able to respond constructively to situations, balancing competing demands and recognising when to seek help appropriately. To take
responsibility for own performance and to be proactive in relation to own work and professional development.
2. Ability to work in partnership with colleagues and a variety of internal and external partners in order to deliver the most effective service.
3. Ability to communicate clearly and effectively in both written and oral format, including the ability to negotiate and influence others in order to secure desired outcomes.
4. Ability to provide guidance and advice to all enquiries in a timely manner. Taking ownership of enquiries and providing proactive feedback on progress and outcomes ensuring contacts are escalated if appropriate.
5. Highly accurate IT and keyboard skills, including Word, Excel and PowerPoint and be adept and proactive at picking up new technologies quickly.
6. Effective and proactive diary management, (re)prioritisation and booking of meetings, events etc, liaison with colleagues, partners, and customers to manage expectations effectively and provide a positive interaction with/for the Assistant Director(s) and Directorate.

Rewards and Benefits

For a full list of the benefits offered to you as a West Sussex County Council employee you can find them on our page.

Further Information

The reference number for this role is CAFHE04905.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to 5 years referencing and a health check.

West Sussex County Council is an equal opportunities employer committed to promoting an environment that is inclusive and free from all forms of unlawful or unfair discrimination and values the diversity of its people. We actively welcome applications from people of all backgrounds and take every possible step to ensure that no individual will be disadvantaged.

For information regarding your eligibility to apply for this role under our Disability or Veteran\'s Guaranteed Interview Scheme, this can be found on our page.

Note for Recruitment Agencies: We prefer to hire people directly, but we do have a supplier list for when we need a helping hand. We\'ll be in touch directly if we need you!

West Sussex County Council