Job Description

Job Title: Administrative Assistant (Full-Time)

Reporting to:

Executive Assistant

Location:

London

About the Role:

We are looking for a proactive, detail-oriented, and highly organized

Administrative Assistant

with a can-do attitudeto support the smooth day-to-day operations of our office. Reporting to the Executive Assistant, you will play a key role in managing office logistics, supporting internal teams, and ensuring a professional and welcoming environment.

This position is ideal for someone who thrives in a dynamic, fast-paced setting and enjoys balancing routine responsibilities with ad-hoc support tasks.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.

General office operations, meeting room booking.

Handle incoming and outgoing mail, courier services, and record keeping.

Greet and manage office visitors, including front desk and receptionist duties.

Respond to email correspondence and assist with internal inquiries.

Maintain and organize both digital and physical filing systems.

Coordinate travel arrangements, logistics and team events.

Support expense claim processing, receipt tracking, and basic bookkeeping tasks.

Manage Office supplies, purchasing and inventory tracking

Monitor office expenditures and provide monthly spending reports.

Oversee facilities maintenance, liaise with vendors, and ensure safety compliance.

Provide general administrative support and handle ad-hoc duties as required.

Contribute to project support through research, data analysis, and coordination of special initiatives.

Note: The list is not exhaustive and may evolve as the role develops.

Required Skills and Qualifications:

Minimum 3 years of experience in an administrative or office support role.

Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong organizational and time-management skills with a proven ability to multitask.

Excellent written and verbal communication skills.

Self-starter with the ability to work independently and take initiative.

A university degree or equivalent qualification is desirable but not required.

Professional, adaptable, and collaborative team player.

Job Type: Permanent

Pay: 24,305.00-26,750.00 per year

Benefits:

Additional leave Company events Company pension Cycle to work scheme Discounted or free food Gym membership Referral programme
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: Hybrid remote in London EC2A

Reference ID: AdminassSH