Job Description

Job title: Admin, Grants and Events Assistant

Location: Hybrid from or our Bristol office

Salary: Up to \xc2\xa323,000 per annum pro rata

Job type: Part-time, fixed term until end March 2026

About us:

Together for Short Lives is the UK charity to make sure the 99,000 seriously ill children and their families can make the most of every moment they have together \xe2\x80\x93 whether that\xe2\x80\x99s for years, months or only hours.

We work with families and the brilliant people and services that support them \xe2\x80\x93 in hospitals, in children\xe2\x80\x99s hospices and in the community \xe2\x80\x93 to ensure that children and families get the support they need.

About the role:

You will undertake a range of administrative duties to support a 3 year energy project and the work of the broader Programme and Service Development (PSD) team. The aim of the project and work of the team is to maximise opportunities available to families caring for children with a life-limiting condition, ensuring they have access to information, grants and education to support them in their caring roles.

You will play a key role to ensure the smooth delivery of the Energy campaign, grant scheme and workshops. Working alongside colleagues you will support work to ensure that wider team members are able to cascade learning and key messages across their stakeholder groups.

Key Responsibilities:

Provide administrative support to the energy project and wider Family Support Hub.

Day to day administration:

• Take meeting notes and oversee file management of documents relating to the energy project and its associated campaign
• Assist in diary management of booked sessions between the Energy Advisor and families
• Set up online events and support registration, delivery and evaluation of webinars
• Set up meetings and training sessions between the Energy Advisor and the Family Services team (family hub and outreach workers)
• Disseminate resources as requested

Grant administration:

• Support processes associated with the energy grant, ensuring applications are stored in line with data protection guidelines

Energy workshops:

• Liaise with host services to set up a series of 11 energy educational workshops for families and staff
• Work alongside our Comms Team to produce materials to promote these workshops
• Provide administrative support to ensure the smooth running of the workshops, from promotion and registration through to delivery and evaluation

Other:

• Maintain contact records on our CRM database
• Provide administrative support across the PSD team, e.g. setting up online meetings, file management, posting out of resource, responding to member requests
• Attend PSD team meetings in the Bristol office and contribute to wider organisational meetings and events as appropriate

Benefits:

• Flexible working.
• 25 days of annual leave per year (pro rata), plus bank holidays, with the ability to purchase between 2 and 20 extra days annual leave each year.
• A 6.5% employer pension contribution.
• A comprehensive employee assistance programme.
• Cycle to work scheme.
• Lifestyle Benefits \xe2\x80\x93 Cinema, Dining, Online shopping, Discounts etc.
• Volunteering days

This role is 17.5 hours per week.

No agencies or media sales enquiries please

In order to be considered for this role click APPLY now.

Candidates with the relevant experience and job titles of: Office Assistant, Office Administrator, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, Personal Assistant, PA may also be considered for this role.

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