Job Description

Accounts Payable Assistant

Based at Sega HQ, Brentford, West London.

Hybrid - 2 days per week in the office, 3 days flexible.

Why Us:

SEGA employees are passionate about entertaining the world with creative, innovative experiences while being part of a vibrant gaming community. We are a global company with the resources to match, coupled with a place where everyone knows each other on a first-name basis, working together to create innovative experiences, one community at a time. Our world-class development Studios span the UK, Europe, and Canada. Known for quality and creativity above all else, our studios include, Amplitude Studios, Creative Assembly, HARDlight, Relic Entertainment, Sports Interactive, Two Point Studios and Rovio Entertainment.
As Accounts Payable Assistant, you will be reporting to the Account Payable Supervisor, supporting the wider finance function, and business. Your main focus will be to implement Optical Character Recognition (\xe2\x80\x9cOCR\xe2\x80\x9d) and to ensure we adopt \xe2\x80\x98best practice\xe2\x80\x99 within the \xe2\x80\x98Procure-to-Pay\xe2\x80\x99 (P2P) process within the accounts payable function.
We believe that delivering the best games relies on having the best people, so we are constantly investing in our people through our benefits package, flexible working, and our community-focused, people-centric culture. Our industry-leading compensation and benefits include competitive salary and bonus schemes, private medical insurance, private dental insurance, health screening, electric car scheme, home technology scheme, and much more!

Why You:

You have some experience within an Accounts Payable or Accounting role, having worked with an ERP system such as Oracle or an equivalent system. Essentially, you are a strong collaborator with excellent relationship-building skills and are capable of inspiring trust with various cross-functional business partners to achieve objectives.

Responsibilities include:

• Management of the Account Payable Inbox.
• Maintain a system-generated log of all invoices in Oracle.
• Process, match and validate supplier invoices, including manufacturing and \xe2\x80\x98three-way matching\xe2\x80\x99 with purchase orders within Oracle for multiple companies and multiple currencies.
• Scanning, matching, and processing invoices through the \xe2\x80\x98SEGA Hub\xe2\x80\x99.
• Processing of employee expense claims through Concur.
• Follow up invoice queries with internal and external stakeholders.
• Assist the Accounts Payable Supervisor with the preparation of weekly domestic and international payment runs.
• Preparation of remittances following weekly payment run.
• Administering the new supplier onboarding process and amendments to existing supplier details, ensuring signed SEGA T&Cs and/or working with the Legal Department where appropriate. Working closely with the relevant cost centres, Finance, and other teams to gather, collect and enter the necessary information into Oracle.
• Create scanning templates for all key suppliers ensuring key fields are correctly mapped to Oracle.
• Carry out a full supplier \xe2\x80\x98audit\xe2\x80\x99 validating the integrity of the supplier master data files, including bank details, addresses, and key contacts.
• Processing and matching supplier invoices with purchase orders within Oracle for Sega Europe Limited and three of its UK subsidiary undertakings.

Knowledge, Skills & Experience:

• Experience with OCR/ scanning solutions.
• Keen attention to detail and methodical approach to work.
• A self-motivated individual with good organisational skills able to manage multiple priorities simultaneously.
• Able to work with some direction from Management, but happy to drive day to day without supervision.
• Ability to cut through issues, identify route causes, and generate solutions to eliminate future occurrences.

Our Commitment to Equity, Diversity, Inclusion & Belonging:

At SEGA, we celebrate diversity and believe in a diverse, inclusive, and equitable world in which everyone feels valued and respected regardless of what they look like or where they come from. Whether you\xe2\x80\x99re a prospective employee or a full-time member of staff, we want you to feel involved and supported in all aspects of our work and to have amazing opportunities during your time with us regardless of your background. We welcome people regardless of age, race, ethnicity, disability, gender identity and expression, sexual orientation, neurotype, socioeconomic background, and whether you\xe2\x80\x99re pregnant or on family leave.
SEGA is a place where staff have a voice which is integral to our success as a business. Our inclusive, passionate people are empowered to educate, inform, and build awareness through our inclusion and wellbeing staff-led values groups which include DEN (Disability Employee Network), RISE (Reinforcing Inclusion through Solidarity and Equality), Women at SEGA, PRIDE, SEGA Minds (group supporting mental health), Momiji (group that celebrates our Japanese heritage, language, and culture) and VIBE (our social and engagement committee).