Job Description

Knowledge, skills and attributes:

The scope of the responsibility includes reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, Sage Accounts is essential, and Sage Payroll preferred. You should possess high attention to detail, solid data entry qualities with an ability to identify numerical errors, with excellent organisational and time-management skills.

Administration of the Debtors, Creditors and Payroll on a day-to-day operational basis

Reporting to the Finance Controller (FC) regarding all financial, accounting and payroll activities you will demonstrate effective communication skills, including excellent written and verbal communication, and strong analytic and problem-solving abilities.

These tasks and objectives may be subject to change from time to time at the direction of the finance Controller.

DUTIES:

Customers

Process, reconciliation and checking of Customer invoices.

Send all Customer invoices and statements electronically.

Checking, posting and allocation of Customer receipts to Sage accounting system.

Update cash book for receipts.

Preparation of Customer statements.

Respond to any relevant Customer enquiries.

Conduct Credit Control as per Credit Control Policy & Procedure.

Existing Customers

o Ensure all customers have a credit limit.

o Conduct an annual credit review, recommending any changes to credit limits and/or terms.

o Establish a credit limit based on trading experience for customers who are trading over their approved limit, recommend change and ensure approval is obtained from relevant Directors.

o Identify customers whose accounts are not paid to terms or whose turnover is low.

o Ensure all customers have agreed to our terms and conditions.

o Ensure timely collection payment of debts.

o Negotiate re-payment plans, informing relevant Directors of any agreement.

o Resolve any account queries.

Process forms for new Customers.

o Obtain relevant credit report from 'Credit Safe' for all new customers.

o Recommend a credit limit, ensuring approval is obtained from relevant Directors.

o Ensure all new customers have completed a customer account form and that our terms and conditions have been agreed to.

Suppliers

Process Purchase invoices.

Reconcile Supplier statements on a monthly basis.

Ensure Supplier accounts are paid via BACS [preferred method], in accordance to their terms and within cash flow limitations.

Prepare weekly Supplier payments for approval by FC and/or SD.

Process BACS, CHAPs and Western Union payments.

Approve and process bank transfer requests.

Prepare and distribute any cheques that may be required.

Prepare and send remittances to Suppliers.

Update cash book and enter transactions onto Sage.

Allocate Supplier payments.

Process forms for new Suppliers.

Collate bank account details from existing Suppliers, to help with the implementation of payment by BACS.

Payroll

To administer Payroll - with assistance from Financial Controller as and when required.

Upload Nest Pensions for employees.

Pay HMRC, Attachment of earnings, or any other deduction to the relevant authority.

Accounting and Other

Update payments and receipts on daily basis onto cash flow excel spreadsheet.

Personnel Filing.

Answering the telephone

Administer, reconcile, and post to the General Ledger on a monthly basis, all petty cash transactions.

Reconcile and post Credit Card purchases.

Reconcile bank, cash & credit card control accounts.

Reconcile creditors, debtors, wages control accounts, to be reviewed by FC.

Undertake ad-hoc training relating to accounting processes.

Provide input into the financial and accounting policies.

Additional accounting duties as necessary.

Follow process control documents, Quality, Safety and Company Procedures including The Code of P

Job Type: Part-time

Expected hours: 16 - 20 per week

Additional pay:

Bonus scheme
Benefits:

Free parking On-site parking
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 02/06/2025